The City of Tolleson is seeking a qualified individual interested in joining our team as Management Support Coordinator (Executive Administrative Assistant). This position provides comprehensive executive-level administrative and scheduling support to the City Manager, Deputy City Managers, Public Affairs Director and team, and other assigned departments. Responsibilities include managing calendars and meetings; preparing agendas, correspondence, presentations, reports, and briefing materials; coordinating events, programs, onboarding, workspace logistics, and vendors; and supporting procurement, budget tracking, records management, and office operations.

The position serves as a professional liaison and welcoming point of contact for City leadership, departments, and external stakeholders while handling sensitive and confidential information with discretion and sound judgment. This role also manages multiple projects in a fast-paced environment and supports community relations efforts aligned with City goals and Council priorities under the direction of the Deputy City Manager/Chief Government Affairs Officer.

Qualifications

Bachelor’s degree and two (2) years of directly related experience, or an equivalent combination of education and experience. Must possess and maintain a valid Arizona driver’s license. Bilingual proficiency in Spanish and English is required. 

Knowledge of:

- Intergovernmental affairs

- Customer service principles and practices

- Quality assurance practices

- Cross-functional organizational principles

- Marketing, promotion, and event development principles and practices

- Modern office practices, procedures, and technology

Skills in:

- Navigating intergovernmental politics

- Effective interviewing and listening to understand customer needs

- Providing customer service in person, by email, or over the phone

- Organizing information in a meaningful way

- Managing time effectively

- Applying flexibility

- Multitasking

- Critical thinking

- Implementing investigative techniques (based on assignment)

- Prioritizing work

- Entering data into and maintaining applicable databases and/or automated systems

- Performing routine math calculations

- Utilizing a computer and relevant software applications

- Utilizing communication and interpersonal skills as applied to interactions with coworkers, supervisors, the general public, and others to sufficiently exchange or convey information and to receive work direction

Physical Demands

Positions in this class typically require stooping, kneeling, crouching, standing, walking, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

Light: Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Working Conditions are in an office setting. Depending on assignment, some travel may be required.

Full Salary Range for Position: $70,481.78 - $98,674.49 annually

Salary for internal promotion Section 603 of Employee Handbook.

Additional Application Information

It is important that your application shows all relevant work experience and education. Work experience must be noted on the application. Applicants may be rejected if not fully complete. Your resume may not be substituted as an application.

Applicants may request a reasonable accommodation, if needed, by contacting Employee Resources at 623-474-4989.     

EOE/M/F/D/V/S

Summary

The City of Tolleson is seeking a Management Support Coordinator to provide executive-level administrative support to City leadership. This position manages scheduling, meetings, correspondence, reports, events, projects, and office operations while serving as a professional liaison and handling sensitive information with discretion in a fast-paced, collaborative environment.

Who we are

We are small, but in the middle of it all. The City of Tolleson is the best place to start or advance your career. Incorporated in 1929, we are committed to providing employees with opportunities for learning and growth. Are you interested in joining our team? If you are passionate about making a difference in the community, the City of Tolleson is looking for people like you.

Core Values

Caring. Inclusion. Value. Inspire. Collaboration.